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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Gas certificates for landlords help landlords to comply with the law while also protecting their tenants. These certificates help to reduce the chance of carbon dioxide poisoning by identifying any faulty equipment, flues or pipework that needs to be fixed. These checks are usually done by an Gas Safe engineer and can be completed quickly. Digital tools that are integrated into job management software make it easy to manage. Requirements Gas safety certificates for landlords are a legal requirement, and landlords must ensure that all of their tenants have access to a certified engineer to carry out the test. This can be achieved by incorporating a clause into your tenancy agreement that states that the property is accessible to Gas Safety checks. This will also make clear to the tenant what will happen if they refuse to allow access. Landlords must ensure that their properties have an active CP12 certification, which is valid for 12 months. It is a good idea to renew it on the same day that the previous certificate expires, to avoid the waste of days when the new and old certificates overlap. Recent changes to the law have given landlords more freedom in how they conduct their inspections. However this doesn't mean that they can shorten their annual inspections. It is vital to keep in mind that only engineers who are registered with Gas Safe Register are legally permitted to work with gas pipes, appliances and flues. A landlord who hires an engineer who is not registered could be charged with an offence that is criminal. If a tenant does not allow access for the annual Gas Safety Check, the landlord has to send them a clearly worded letter explaining why they need access and what the inspection will be. If the landlord fails to receive an answer, they can take further action such as a Section 21 Notice or applying to the court for an Injunction. Installing inspection hatches allows the engineer to check for gas leaks, and to ensure that the appliance shutoff valve is working. Tenant's obligations as a tenant If you rent out your apartment in New York City, it's your responsibility to ensure that the gas lines safe. Your tenants could be at risk to be injured if you don't take care. To ensure your tenants' safety it is recommended that you conduct a NYC apartment gas inspection done by a licensed gas engineer. Also, you must ensure that your tenants are able to easily access the gas supply. If you are unsure of your responsibilities, speak to a New York Apartment Injury Lawyer immediately. It is essential that you hand your tenants the gas safety certificate of the landlord at the beginning of their tenancy, or as shortly after the inspection as you can. It should be prominently displayed in the building. If you're the owner of a property that has shared appliances, you can split the appliances and flues into separate parts to ensure that each one gets its own gas safety checks. Sometimes, tenants who refuse to allow the engineer to conduct the safety inspections. This is usually because they think it's an invasion of privacy or because they're involved in a dispute with their landlord. Make sure to remind them that carbon monoxide is a dangerous gas and it's your legal responsibility to protect them. If your tenants do not permit the gas technician to conduct the test, you must include a clause within the contract stating that they must be allowed access for maintenance and safety inspections. The tenancy contract should also specify the conditions for when you can disconnect gas supplies and when it is permissible. You should also provide the employee with a method to identify him/her by the person, such as a scanned signature or a unique payroll number to them, or an employee ID. Accessible A gas safety certificate for landlords is required for each property that is equipped with a gas appliance, such as boilers. A landlord who does not renew their certificate could face heavy fines and the risk of making tenants feel uncomfortable. To avoid this, it is important that landlords keep their certificates current by scheduling an annual check of their tenants' gas. The cost of a safety check for gas appliances is determined by various factors, including the location of the home and the quantity of gas appliances that are in the home. In general an inspection for gas safety costs between PS35 and PS150 per property. However, the cost can vary significantly depending on the location and the gas company that is used. gas safe installation certificate must provide tenants with the gas safety record, which is commonly known as a CP12. The document must be provided to tenants within 28 days after the test is completed. New tenants should receive it within 28 working days of moving into. Landlords must display a copy CP12 at the property and ensure that it is readily accessible. Tenants can also ensure that their landlord holds a valid gas safety certification by ensuring they have access to the property and that the appliances they own are not connected to mains gas. They should also look for a squealing sound, look for black marks on appliances, or other signs that the gas system isn't working properly. They should immediately notify the landlord if they notice any of these indications. If a landlord is unable to gain access to a property to conduct a gas safety check and is unable to do so, they must prove that they have taken all “reasonable steps” to be in compliance with the laws. This could include repeat attempts to conduct checks and writing to tenants to inform them that safety checks are required by law for their safety. Expiry date It is crucial that landlords keep their gas safety certificates up to date. In the absence of this, it could lead to unforeseen hazards and fines from regulatory agencies. Additionally, failing to renew a certificate in time could cause a landlord to lose their insurance cover. It can be difficult to navigate the complicated regulations governing these certificates. Landlords are often prone to making mistakes when they carry out these checks. They must be aware of these to avoid them. Landlords are required to conduct annual gas safety checks of all flues and appliances on their property. They are also required to provide copies to existing tenants within 28 days of the test, and to new tenants at the beginning of their tenancy. The copy must be displayed in a prominent spot on the property. Landlords must keep records of these tests for a minimum of two years. Since the 6th April 2018, regulations have been changed to allow landlords more flexibility in scheduling their gas safety inspections. This change permits landlords to get their gas safety inspection completed up to two months in advance of the due date, while keeping the current expiry date. However, it's vital to ensure that a check is booked well in advance of the expiry date and not to assume that a grace period exists. If a landlord fails to have their gas safety checks completed prior to the date when their current certificate expires, they will be unable to rent out their property until they have the new checks done. Landlords must be aware that this is a grave breach of regulation and they may be subject to substantial fines. Recommendations As a landlord, you must ensure that your gas safety certificate is current at all times. Keep copies of any previous certificates for at least two years. You should look around for the best price. Prices can differ. During the inspection the engineer will issue you with a completed Landlord Gas Safety Record. This is essential for providing to new tenants before they move in and for proving that you are in compliance with the law. The record includes the description and where to find all gas appliances and flues examined. It also contains the test dates and any actions taken by the engineer. It should also contain the name and registration number of the engineer who performed the test, as well as an identifier that is unique to the test. This could be an electronic signature, a scanned identification card, or a payroll number that is unique to the operative. The engineer will mark any flues or appliances that are considered to be unsafe on the safety record. The landlords then have to make arrangements for the necessary repairs to be done. If the issue is not rectified within a reasonable amount of time the engineer can cut off the gas supply and request that it be reconnected until repairs are made. Landlords are accountable for a myriad of things among them, but one of the most important is keeping up with annual gas safety inspections. Infractions to the rules could result in a fine or even imprisonment in the event of a fatal accident.